Free Property Manager
Service Agreement
One bad tenant turns your unit into a gutted meth lab and leaves you bleeding cash for the $50k cleanup. Without a real contract, you’re just a target for every lawsuit and repair bill that lands on the porch.
Pro Contractor Tip
Include an 'Indemnification Clause' so the property owner, not you, eats the cost of third-party injuries or tenant negligence.
Why use a written agreement?
Handshake deals are risky. As a Property Manager, "scope creep" is your biggest enemy. A clear agreement ensures everyone agrees on the deliverables before money changes hands.
🛡️ What this template covers:
- ✓Deliverables List
- ✓Payment Terms
- ✓IP Rights
- ✓Revision Limits
- ✓Cancellation Policy
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REF: 2026-0011. Project Background
This Agreement is entered into by and between the Client and the Contractor. The Client wishes to engage the Contractor for professional Property Manager services.
2. Scope of Services
The Contractor shall provide the following deliverables:
- 24-Hour Emergency Response Coordination
- Tenant Background and Credit Vetting
- Monthly Income and Expense Reporting
- Quarterly Preventative Maintenance Inspection
- Eviction Filing and Court Representation
- Move-out Damage Assessment and Security Deposit Reconciliation
3. Performance Standards
The Contractor agrees to perform the Property Manager services in a professional manner, using the degree of skill and care that is required by current industry standards.
TERMS & CONDITIONS (Summary):
1. Payment: 50% Deposit required.
2. Copyright: Rights transfer to Client upon full payment.
Disclaimer: This template is for educational purposes only and does not constitute legal advice.
Frequently Asked Questions
What do I do when an owner expects me to manage a full kitchen remodel for my standard 10% fee?
You draw a hard line between 'Standard Management' and 'Capital Improvements.' Use your contract to define specific project management fees for renovations so you aren't doing construction oversight for free.
How do I make sure I'm not chasing the owner for my paycheck every month?
Structure the agreement so you deduct your management fee and any authorized repair costs directly from the rent proceeds before the owner sees a dime. This ensures you get paid for your labor first, not last.
What happens if the owner refuses to pay for a hazardous repair, like a faulty furnace?
Your contract should include a 'Maintenance Reserve' and a 'Minimum Safety Standard' clause that allows you to authorize emergency repairs up to a set dollar amount. This protects you from being held liable for the owner's cheapness when the pipes freeze or the place catches fire.